Many businesses still rely on emails, verbal agreements, or spreadsheets to handle purchases. While this may seem manageable, it often results in errors, delays, or surprise expenses. Ocerra’s purchase order (PO) system can help businesses take control of their purchasing process without adding unnecessary complexity.
Purchase Order automation simplifies and standardises the entire procurement workflow, reducing manual effort and minimising errors. By automating approvals, tracking orders, and integrating seamlessly with invoicing, businesses can ensure compliance, improve visibility, and eliminate bottlenecks.
Here are six reasons why businesses like yours should consider using a PO system today.
1. Gain Clarity Over Purchases
With a PO system in place, every purchase starts with a PO, ensuring that orders are approved before they’re sent to suppliers (tip: you can start with one department or one supplier). This gives you clear visibility over what’s being purchased and who approved it, reducing the chances of unauthorised or unexpected expenses.
"With Ocerra, your team can easily create, approve, and send POs to suppliers. Ocerra then links POs to incoming invoices, including line-item matching for detailed comparison, streamlining your purchasing process and ensuring accuracy.'
2. Save Time with Automated Matching
One of the most powerful features of Ocerra’s PO system is its ability to automatically match invoices to POs. This ensures that the details—such as prices, quantities, and items—are accurate and consistent, eliminating time-consuming manual checks and reducing errors.
3. Reduced Risk of Fraud with Purchase Order automation
One of the biggest risks in accounts payable is paying fraudulent or unauthorised invoices. A PO system acts as a safeguard by matching invoices to approved purchase orders before payment is made. Learn more about fraud prevention strategies in our AP Fraud Prevention article.
4. Streamline Approvals and Processes
Ocerra’s PO system helps you centralise and streamline approvals, removing the delays caused by scattered email threads or inconsistent processes. With everything in one place, it’s faster and easier to get approvals, keeping orders on track without disruption.
5. Strengthen Supplier Relationships
By sending clear and accurate POs directly to suppliers, Ocerra ensures both parties have a shared understanding of the order details. This reduces miscommunication and builds trust, creating stronger and more professional supplier relationships.
6. Enhance Your Accounts Payable Workflow
Ocerra is built with accounts payable in mind. The PO system seamlessly integrates into the AP workflow, connecting POs with invoices for easy reconciliation. This reduces errors, ensures accuracy, and helps your team process payments faster and with confidence.
Why Choose Ocerra’s PO System?
If you’re already using Ocerra for invoice automation, the PO system can be a valuable addition. It’s designed to integrate seamlessly into your existing setup, providing immediate value without disrupting your operations. With features like approval workflows, line-item matching, and direct emailing to suppliers, Ocerra’s PO system simplifies the purchasing process and enhances efficiency.
Ocerra’s PO system is intuitive, efficient, and built to help you take the next step in modernising your accounts payable process.
Ready to Get Started with Purchase Order automation?
Take control of your purchasing process and start using Ocerra’s purchase order system today. Whether you’re new to POs or looking for a better way to manage and track purchases, Ocerra has you covered.
Contact us to learn more or if you would like us to enable the PO system in your account today!
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